Rates - Terms and Conditions

Availability, Booking & Deposit
Due to the nature of the weather in the UK and nature of filming shoots we are very flexible when working with clients. Many of our jobs are booked very last minute. However we must have enough time to do pre-flight checks and ensure that the job can be undertaken safely, adhering to the rules & regulations of aerial filming and our operating licence. We would suggest that at least a full working day be left before filming to file the necessary paperwork for flying.
We are happy to pencil in potential jobs and dates for Clients. However, actual bookings will always take priority. Naturally, if someone has a date pencilled in we will go back to them with first refusal on their proposed date.
Due to the nature of the filming industry and working with a number of staff and freelancers, we do require our clients to commit when booking our services and time. Unless by special circumstances or if time doesn’t permit, we require a 50% booking fee to be Paid in advance.

Each job is unique with many variable factors. Therefore, Project41 Ltd prefers to quote on an individual project basis, after having discussed or been fully briefed on the proposed project. However, we appreciate that sometimes, visitors to our site may just want a quick ballpark cost. Therefore as a quick guide, our “from” prices are as follows:
Aerial Photography from £900 + vat
Aerial Filming from £1,000 + vat
Aerial Filming & Stills Photography (edited) from £1400 + vat
Editing packages and film creation with graphic idents and licenced music from £400 + vat per day
Multiple day shooting and/or overseas work by discussion
Ground mapping/ photogrammetry work on discussion
There are a number of variables which may affect the quotation including the time of year, location of shoot, potential weather and other external shooting conditions, associated risk of taking the job on, or requirements for additional CAA approvals.
Travel expenses for UK jobs will be billed at 50p per mile. If accommodation is required, this will also be billable though this will be agreed with the client beforehand.

Payment Terms

30 Days (unless by prior agreement / discussion). There will be a 1.5% interest charge per month on late invoices.
We are happy to provide ANY quotes in writing once we have received a full brief from the Client and been able to discuss the requirements and expectations of the shoot.

Cancellations, Weather, Sickness & Postponement
Radio controlled aerial filming is determined by the flying conditions. If due to weather (i.e rain, strong winds, solar flares etc) and we are not able to shoot we shall not charge the client if we can make alternative arrangements for the shoot to happen at another time.
If a job is cancelled due to other issues and simply not re-scheduled due to the client no longer requiring our services the £350 and a 50% deposit will not be refunded unless by a pre-agreement and if additional costs have been incurred these will also have to be met by the client.
If we cannot film due to pilot illness (and we cannot provide an alternative pilot in time) a full refund will be provided.
Cancellation within one week of booking and more than four complete weeks to go until contract date - £350 cancellation fee and a 50% non- refundable booking fee.
Cancellation with less than 4 weeks to go until contract date - £350 cancellation fee and full price for the complete package booked

Copyright & Usage
Project41 Ltd retains the copyright of all filming content, unless a buyout of footage is specifically agreed and contracted. The client purchasing the service of Project41 Ltd will get full use of the material however will not be able to sell the footage or allow 3rd party companies to use it without the agreement of Project41 Ltd.
Naturally we are proud of the work we do and actively promote Project41 Ltd whenever possible. We do reserve the right to use any of our footage for internal promotion, whether this be inclusion on our showreel for PR purposes to promote Project41 Ltd or through the use of social media. Also we reserve the right to potentially supply the footage to stock libraries after the initial use of the footage has been published by the client.
If you have any questions or issues with the above we would ask you to kindly speak to us in advance of commencement of filming.

Project41 Ltd will store your details on a private encrypted internal database. These details will not be passed to companies or individuals outside ofProject41 Ltd. If you would like your details removed from our database, please contact us using any of the methods below.

All enquiries will be treated in the strictest confidence.
We will be happy to discuss any of the above with you in greater detail should you wish. We like to think you will find us fair reasonable and transparent.
We have the right to amend these terms at any time.